Registered Office Service
There are two ways to transfer your registered office to our address.
Option 1
Use this option if you already have a company or LLP but do not have your web authentication code. This option will enable you to buy our Registered Office Service and any upgrades you require. Once you have completed your purchase, you will have to advise Companies House of the change of registered office address. You can do this by submitting form AD01 or if you are an LLP; form LLAD01.
Option 2
Use this option if you already have a company or LLP, and you have your web authentication code. You will be given a free online portal with which to maintain your company’s records at Companies House. Your portal will have a facility enabling you to import your company details from Companies House. You will need your company’s or LLPs web authentication code to complete the import. Once imported, you can make the change to your Registered Office online. The update at Companies House will take no more than a couple of hours.
Information about our Registered Office Service:
Official Post
Official Post comprises mail from HMRC, Companies House and the British Courts. Our Registered Office service includes the processing of this mail. We will scan it and load it onto Citrix ShareFile for you to download. ShareFile will notify you of mail you have received. After 1 month the originals will be securely shredded. Scanning is free.
Please note; Other post such as letters from banks, suppliers and customers will be securely shredded.
Official Post forwarding – additional £9+vat per year
As an alternative to having your official post scanned you can have it forwarded to you by post.
Please Note:
Please note that we provide a correspondence address and not a freight forwarding address. We will not accept parcels weighing more than 10 kilos or exceeding the following dimensions: 46cm x 33 cm x 27 cm.
Commercial Mail Upgrade – additional £48+vat per year.
Commercial Mail is all post other than official post and includes letters from banks, suppliers and customers. We can process your commercial mail for an additional charge of £48+vat per year. Your commercial mail will be scanned and uploaded onto Citrix Sharefile and securely shredded after 1 month. Scanning is free. Original copies can be ordered prior to them being shred . We charge £2.50 +vat + post for each item.
Commercial Mail Forwarding.- additional £92+vat per year
As an alternative to having your commercial mail scanned, you can have it forwarded to you by post. We will charge subscribers 17p per item handling fee plus postage. The annual subscription of £92 includes £20 to cover the cost of post and handling fees. If the deposit runs out prior to the service being renewed, subscribers will be asked to top it up again.
Registered Office-Legal requirements
- All Companies registered at Companies House must have an official address in the country of their jurisdiction
- The Registered Office is the official address of the company, and all official communications will be sent to that address.
- Official communications are those issued by Companies House, HMRC (the UK Tax Authority) and the UK Courts of Law
- The Registered Office must be a physical address, capable of having documents served on the directors. That is to say, the documents will be received and brought to the attention of the intended recipient, in the event of court proceedings. For this reason, it cannot be a PO Box unless that is part of a complete address i.e. it has a street address and postcode.
- Companies House splits the UK into 3 jurisdictions; Scotland, Northern Ireland and the joint jurisdiction of England and Wales. A company can have many trading addresses in many jurisdictions but it can only have one Registered Office.
- A home address can be a registered office. A company using a home address is exempt from the requirement to display its name outside.
- The address used will be on display at Companies House so that it is publicly available. Many database services such as 192.com publish information they extract from Companies House Web Site. So names and addresses quickly become available on the internet. For B2B businesses, this may not be a problem but B2C businesses, rarely want their private addresses publicly available, to avoid unwanted attention.
- A company can only have one registered office but can have many trading addresses, where it conducts its business. For instance a bank and its branches or a chain of supermarkets.
- A company must display its name at its registered office. Dormant companies are exempt from this requirement. A location with more than 5 registered offices is able to use alternative display options.
- The Company must keep its statutory records at the Registered Office. Alternatively the company can nominate a SAIL (Single Alternative Inspection Location). Companies House must have a record of a SAIL.
- A company must display its Registered Office Address on all its business stationery including invoices, web sites and emails.
Our Registered Office Service includes the following:
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Our address in Central London for Companies registered in England and Wales. You will be able to display this on your official documentation, emails and so on, as follows:
Your Company Name Limited
27 Old Gloucester Street
London
WC1N 3AX
United Kingdom - Free Directors service address for all your directors: Maintain your directors’ privacy by ensuring their personal addresses are not displayed on the Companies House public website.
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Official Post processed free of charge: Post received from Companies House, HMRC and the courts will be scanned and uploaded to a Citrix ShareFile account. You will be notified that you have post and will be able to download it using your username and password. So whether you are at home or travelling, you will always have access to your official post.
Please note; Other post such as letters from banks, suppliers and customers will be returned to sender.
- Free maintenance of statutory books. Your register of shareholders, directors, resolutions and so on will be kept on your ShareFile account for you to download whenever you need them.
- Fixed price guarantee: Your annual renewal fee is fixed for two years.
Corporate Hijack Protection
Receive an email alert whenever a change is made to your company's details at Companies House.
Certificate of Good Standing with FREE delivery to UK Address
Certificates of Good Standing are issued by Companies House and take approximately 5 days. Postage to an address in the UK is Free. You will be charged EXTRA for Delivery outside the UK
PAYE Registration
If you intend to remunerate your employees and directors, you will need to operate a PAYE scheme. Save time by using our PAYE registration service. We are HMRC authorised.
Pre-submission Review
Use this service to check your application. We will ensure that you don’t make any costly mistakes that will need to be rectified after your company has been created.
Official Post Forwarding Option
“Opt for our confidential service and have your official post forwarded to you free of any additional charges, instead of having it scanned. This service is only available for delivery to UK destinations.”
Guaranteed Same Day Service
This service guarantees that your company will be formed on the day you place the order; providing the order is placed on a normal working day before 2.15 pm.
Commercial Mail Forwarded by Post
This service gives you the use of our Central London office as your main address for business correspondence. All the mail we receive will be sent to you using Royal Mail’s 1st Class service. In addition to the annual subscription, we will also charge you a handling fee of 17p per item of post and Royal Mail’s charges. The subscription includes £20 deposit to cover postage and our handling fees. When your deposit reduces to £5, you will be asked to top it up again.
This service does not include the Registered Office Service, which you should buy separately.
The Annual Renewal fee for this service is £72+vat.+deposit
Commercial Mail Scanning Service
This service gives you the use of our Central London office as your main address for business correspondence. We will scan your mail and upload it to ShareFile (a file depository hosted by Citrix) so that you can access it wherever you are. After 1 month, your post will be securely destroyed unless you require a hard copy .Our scanning service is FREE but limited to 100 items per week. Hard copies of your mail can be forwarded to you for a charge of £2.50+vat+cost of the “signed for” post service.
This service does not include the Registered Office Service, which you should buy separately.
The Annual Renewal fee for this service is £48 +vat.
Telephone Answering Services
Option 1 - Receive calls and take messages with Free 0207 number.The charge for each message will be £1.25+vat. A non-refundable deposit of £25+vat is required for this service. The annual fee is £145+vat.
Option 2 – Free 0207 number with call divert to UK telephone number and message taking. The annual fee is £145+vat. The charge for each message will be £1.25+vat and diverted calls will be charged at cost+15%. Requires a further deposit of £100 of which £25+vat is not refundable.
Option 3 - Free 0207 number with call divert to overseas telephone number and message taking. The annual fee is £145+vat. The charge for each message will be £1.25+vat and diverted calls will be charged at cost+15%. Requires a further deposit of £200 of which £25+vat is not refundable.
UK Post Box Service
Add our post box service to your order and we will accept all your post and hold it for you to collect. That includes letters, parcels and signed for items such as registered or recorded mail. Unlike the Royal Mail we are able to accept signed for items from ANY courier source. You may collect or have your mail collected on your behalf. A handling fee of 17p per item of post will also be charged.
We are rated Excellent by our clients
Rated 4.7 out of 5 by our customers